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Photo: Veraliah Bueno

ARROW Plus final conference

As the ARROW Plus project comes to an end in 2013, a final conference took place on Thursday, 4th of December in Brussels. The event was the occasion to offer an update of the project achievements and give a glance to the future of the only available tool in the market for automated rights clearance searches: the ARROW system. The welcome and introduction notes were delivered by Olav Stokkmo, CEO of the International Federation or Reproductions Rights Organisations (IFRRO)

While Anne Bergman and Enrico Turrin, director and deputy director respectively of the Federation of European Publishers (FEP), explained to the audience the work dynamic behind the ARROW Plus project; Carola Streul, Secretary General of the European Visual Artists (EVA), centered her contribution to the conference around the feasibility study on diligent search of image rights that was carried out during the project. She also explained that even though rights clearance of images could not be included in the ARROW system workflow, the study has provided relevant information and recommendations on aspects to be considered in the near future in the image sector.

In his turn, Marco Giorello, Deputy Head of Unit, DG Markt at the European Commission, explained that one of the priorities of the European Commission during the past years has been to put together different instruments like the Orphan Works Directive, the Memorandum of Understanding, and also ARROW. He also explained that the EC is streamlining licences for the use of cultural heritage and that the EC is also present in the Orphan Works Directive implementation process. Giorello referred as well to the database on Orphan Works to be established by the OHIM. The database will allow cultural institutions to put online information on digitised orphan works, as well as information on the uses of such works. This will mean more transparency for the users of orphan works.

Marco Giorello also explained that the EC expects that by the time that Directive is fully implemented, the whole system will be ready. In addition he said that even when digitisation processes are not going as fast as the EC had hoped or expected, one of the main ideas of the EC is that all these European digitisation projects should not be the limits of the whole process carried out by the Commission. Finally, Giorello highlighted that it is time to launch a debate at EU level to give related solutions cross-border effect, and stated that the EC will launch a consultation on the future of copyright, and that it will include the topics that were discussed at the conference.

Jill Cousins, Executive Director of EUROPEANA addressed the conference attendees by highlighting the importance of making available European cultural heritage, and offered an overview of the work done so far by EUROPENA. She also expressed the view that ARROW is an important tool in what she described as a “black hole” when clearing rights to make works available.

To offer an overview of the French digitisation project that followed the legislation of 2012 and that intends to digitise and make available out-of-commerce works published before 2001, Christian Roblin, CEO of the Société Française des Intérêts des Auteurs de l’Ecrit (SOFIA), explained the work carried out by his organisation when working in collaboration with the Bibliotèque National de France (BNF) and more specifically with the Registre des Livres Indisponibles en Réédition Électronique (ReLIRE), and how SOFIA will compensate rights holders involved in this digitisation project. To explain the project from the National Library (BNF) point of view, Juliette Dutour, Chef du Projet of ReLIRE presented a general scope of the law, the stakeholders of the project and the mission of the BNF. Dutour explained that while the first set of 50,000 out-of-commerce books was published on 21 March 2013, the coming list, to be published on 21 March 2014, will be released in cooperation with ARROW (which went live in France on 4 December 2013. Paola Mazzucchi from AIE, complemented Dutour’s presentation by explaining the work process that has been taking place between the BNF and ARROW.

Paola Mazzucchi and Piero Attanasio from AIE, the organisation responsible for the ARROW Plus project coordination, listed the achievements, enhancements and the extent reached during the ARROW Plus project. While during the lifespan of the ARROW project 4 countries implemented the system fully, during ARROW Plus, 5 more countries have now the system in place. ARROW plus delivers then 9 countries where the system is completely implemented and additional 7 countries in an advanced implementation stage.

The ARROW system not only is a unique automated tool to assist rights clearance, but it also is the most authoritative source of information given the databases that it queries. The ARROW system is also a flexible and easy to use tool that can assist in medium to large digitisation projects and it is also able to deal with requests coming from public and private sectors. ARROW can also be used to do public domain calculations.

Piero Attanasio offered a brief glance at the future of the system by explaining the consolidation of the ARROW association. Attanasio highlighted the value that underlies the ARROW system: the network, the expertise and the reputation that were built over the last 5 years.

In closing the conference Olav Stokkmo concluded that ARROW works.

The presentations given at the conference are available here:
Jill Cousins, EUROPEANA
Christian Roblin, SOFIA
Juliette Dutour, ReLIRE (BNF)
Paola Mazzuchi and Piero Attanasio, AIE

Photo: Veraliah Bueno

ARROW Plus General Meeting

On 4 December, the ARROW Plus consortium partners held their General Meeting in Brussels. As the project reaches its end, the partners presented the main achievements, lessons learnt and criticalities of the different seven working packages within the project.

During the meeting, the partners were informed about the latest developments and the extent of the project. ARROW Plus will deliver by the end of 2013 a fully implemented system in 9 European countries while an additional 7 countries are in a very advanced implementation phase. The meeting was also the occasion for the project coordinator to inform about final administrative steps to conclude the project and the financial support from the European Commission.

Besides the reports of each working package, part of the session was dedicated to BiP (Books in Print) agencies and how ARROW has contributed to their development or even set the ground for their foundations in target countries where they did not have one.

Finally, AIE presented the next steps in regards to the ARROW Association and what is the future of the ARROW system and its services.

Hungarian National Library (OSZK) looks at ARROW for their digitization project

A scientific article by Szabolcs Dancs from the Hungarian National Library, confirms the growing interest from the library community towards the use of ARROW as an innovative and effective solution for rights clearance. In his article, Szabolcs Dancs discusses the potential of ARROW to serve the needs of the forthcoming Hungarian digitization project ELDORADO.

The following abstract of Szabolcs Dancs’ study “Towards a digital Enlightenment. The ARROW project and the Hungarian National Library (OSZK) – digitisation, copyright, innovative solutions” has been published on OSZK website and can be found at http://ki.oszk.hu/kf/2013/09/abstracts-%E2%80%93-32013/?utm_source=rss&u...

„Towards a digital Enlightenment”. The ARROW project and the Hungarian National Library (OSZK) – digitisation, copyright, innovative solutions
The study describes the EU project ARROW (Accessible Registries of Rights Information and Orphan Works towards Europeana), the broader legal environment of library digitisation, and the proposals related to solving problems of rights management and digitisation. The key issues are the clarification of the copyright status of documents (e.g., whether they are orphan works), and whether the copies to be digitized held in public institutions are out-of-commerce copies indeed. EU Directive no. 2012/28/EU permitting the use of orphan works is also built on the ARROW principles. ARROW is a distributed network of important data sources (TEL, VIAF, BiP, RRO), which makes it possible to identify the legal status of individual works, licensing conditions, and orphan status. In 2011, a Memorandum of Understanding was accepted on the digitisation of out-of-commerce works held in public collections: allying co-operation on digitisation with the authority of collecting societies and with the agreement of contracting parties. The author reviews EU directives, the French and the British practice, and Hungarian legislation on orphan works. He presents the co-operation between ARROW and OSZK, as well as the relations with other projects (Linked Heritage, OSZK’s National Name Space and ELDORADO). In the future, there will be a need for reprographic societies (e.g., to apply text identifiers and providing International Standard Name Identifiers), for quality metadata for the book trade, for e-book catalogues, for copyright data, and for an optimisation of processes in the book industry, i.e., for a new, alternative strategy for library digitisation.

ARROW Plus work on books in print presented at the ISBN International General Meeting

On September 12th, Piero Attanasio from AIE presented the progress made in creating a books in print infrastructure in a number of European countries within the Arrow Plus project at the Annual General Meeting of the ISBN International Agency in New York.

The presentation particularly focused on the importance of collaboration between the different players in the book supply chain (publishers, distributors, wholesalers, retailers, libraries and particularly ISBN agencies) to the set up and maintenance of a books in print catalogue. The importance of collaboration with the ISBN International Agency has been also stressed, to receive authoritative data about publishers directly by the PIID, the Publishers ISBN International Directory.

Photo: TPDL website

ARROW Data Mining Developments at the 17th International Conference TPDL

One of the latest ARROW System developments will be discussed at the 17th International Conference on Theory and Practice of Digital Libraries held on the 22nd – 26th of September 2013 in Malta.

Nuno Freire, Interoperability Architect at The European Library, will present his paper Word Occurrence Based Extraction of Work Contributors from Statements of Responsibility. Freire’s paper explains the development of a system that extracts the names of contributors of a work contained in the free text strings of a bibliographic record, in addition to the contributors’ names extracted from the structured data fields of the record.

As a result of this new technique, ARROW is now able to more effectively identify the rightholders of a book, thus improving the process when determining the copyright status of a work. This is one of the many ongoing developments to improve the ARROW System.

Freire will present his paper on the 24th September during the conference session devoted to mining and extraction technologies.

More information: http://tpdl2013.upatras.gr/schedule.php

ARROW system updates

The ARROW system continues evolving permanently and constant updates and new developments are being performed in order to enhance it. Among the recent developments, the ARROW Irish workflow is now being piloted for inclusion in ARROW.

Additionally, significant progress for the ARROW workflow for Belgium has been made and new developments for Bulgaria are taking place as well.

Finally, the validation of the enhanced ARROW system is ongoing, while the validation of national workflows with the collaboration of National Contact Points is about to start with a series of Training sessions for NCPs in the next weeks.

Photo: EuroDIG website

ARROW at EuroDIG 2013

On 20 and 21 June, EuroDIG (European Dialogue on Internet Governance) 2013 will take place in Lisbon, Portugal. As a part of the event, IFLA will organise a panel on Copyright and the Future Access to Digital Content in Europe. Olav Stokkmo, CEO of IFRRO, is one of the panelists and will take the opportunity to also present the important role that ARROW plays as a time and cost saver when identifying rights, looking for the status of a work and ensuring that content is made available legally.

ARROW at the Europeana Licensing Workshop

ARROW will be presented at the Europeana Licensing Workshop taking place on 13 and 14 June in Luxembourg. Enrico Turrin from the Federation of European Publishers (FEP) will be giving a presentation on ARROW on Thursday 13 June, when the sessions will be devoted to infrastructure, rights metadata, workflows and exchange.

On Friday, the 14th, Olav Stokkmo, from the International Federation of Reproduction Rights Organisations (IFRRO), will present the status of the implementation of the MoU on Out of Commerce Works, including its relationship with ARROW. Friday sessions of the workshop will be focused on legal environment, contractual arrangements and ongoing developments

Photo: Royal Library The Hague

Dutch Royal Library signs agreement with IFRRO members Pictoright and Lira to provide access to cultural heritage

The Dutch Royal Library is collaborating with the IFRRO members Stichting Pictoright and Stichting Lira to launch a website aiming at making content from magazines dating from 1850 to 1940 available to the public (link: http://tijdschriften.kb.nl/).

More specifically, the Royal Library obtained a licence to provide free online access to articles and illustrations of magazines. Under the licence, other institutions besides the Royal Library are also allowed to share the provided materials for information or research purposes. The spirit of the agreement reflects the plans of the EU to encourage copyright solutions for public online access to cultural heritage, while respecting the interests of rightholders, and shows how collective management organisations and libraries find joint solutions for making content available online.

The joint press release (in Dutch) is here: http://www.pictoright.nl/nieuws/images/KB-en-rechtenorganisaties-werken-...

ARROW Plus RRO meeting

On 23 January a large number of RRO representatives and ARROW Plus partners held a meeting to share the latest developments of the implementation of ARROW among RROs. The meeting was informed that ARROW is now up and running in France, Germany, Italy, Spain and the United Kingdom, while significant progress has been achieved in Belgium, Greece, Ireland and the Netherlands. These steps forward were presented with a live demo of the system.

The meeting allowed the participants to share their experience in the implementation of the system, and to discuss the opportunities offered by the use of ARROW in relation to the transposition of the Orphan Works Directive by the EU Member States and to the management of emerging digitisation programmes including in copyright works. The meeting was also the occasion to address key actions to be performed in the following months, and to look into the details of the implication and the work to be performed by an RRO.

ARROW Plus BIP meeting

On the 22 January ARROW plus partners held a meeting to share the latest steps in the development of Books in Print services in European countries where they do not exist. The current release of the Books in Print software under development within the ARROW Plus project has been presented with a live demo of the functions available for publishers to feed the BIP with rich information on their book production and therefore reach their customers on the market in a timely and effective manner.

The meeting has been also the occasion to share experiences and business perspectives for the long-term sustainability of the services among participants and experts.

ARROW Plus supports the creation of Books in Print services in Bulgaria, Hungary, Lithuania, Latvia, Portugal and Poland, with the aim of improving the books supply chain in these countries and Europe wide and to allow these countries to implement ARROW, for which BIPs are a crucial source of information.

Photo: IFRRO

ARROW on DigItalia web and at the Corriere delle Comunicazioni magazine

During the last quarter of 2012, ARROW appeared in 2 articles in the Italian press: DigItalia and the Corriere delle Comunicazioni, a magazine on digital economy and innovation. While the article in DigItalia refers to the ARROW Plus National Stakeholder Meeting in Rome in December, the article in the Corriere delle Comunicazioni explains the ARROW system and how it can be used to determine the status of a work. The article in the Corriere delle Comunicazioni also explains current developments including the recently approved Directive on Orphan Works and the situation with regards to Italy, where there seems to be lack of financial resources for digitization projects.

Full versions of the articles are available via the following links:

DigItalia: http://digitalia.sbn.it/article/view/547

Corriere delle Comunicazioni: http://www.corrierecomunicazioni.it/media/17885_con-arrow-europeana-risf...

ARROW referred to in the UK New Statesman magazine

In an article on copyright in the modern age and orphan works recently been published in the New Statesman magazine, Richard Mollet, Chief Executive of the UK Publishers Association, makes explicit and positive references to ARROW. Among other things, the article mentions the results of a British Library pilot on digitisation and making available copyright works, involving collective management and RROs in the UK, which used ARROW to facilitate the identification of rights, rights status, authors, publishers and licensing opportunities. The article is available on: http://www.newstatesman.com/cultural-capital/2012/12/we-shouldnt-play-fa... and the report from the pilot referred to on: http://www.arrow-net.eu/news/electronic-clearance-orphan-works-significa...

Photo: © European Union, 2012

Report on the Proposal for a Directive on Orphan Works: Adopted by EP Plenary on 13 September

The report on the proposal for a Directive of the European Parliament and of the Council on certain permitted uses of orphan works, prepared by the rapporteur MEP Lidia Joanna Geringer de Oedenberg, has been adopted on 13 September 2012, by the European Parliament’s plenary (1st reading). MEPs debated the proposal, followed by a vote at noon.

The EP’s procedure file is available here: http://www.europarl.europa.eu/oeil/popups/ficheprocedure.do?reference=2011/0136(COD)&l=en

The rapporteur’s report is here: http://www.europarl.europa.eu/sides/getDoc.do?type=REPORT&reference=A7-2...

The final text as adopted will be forwarded to the Council and the Commission as the Parliament's position to serve as a basis for the Council's deliberations.

Europeana opens cultural dataset for re-use

Europeana has recently announced that they have opened up their dataset of over 20 million cultural objects for free re-use. The dataset is the descriptive information about Europe’s digitised treasures and it will be released under the Creative Commons CC0 Public Domain Dedication, meaning that anyone can use the data for any purpose - creative, educational, commercial - with no restrictions. The release aims at providing a new boost to the digital economy.

Further information can be found here: http://e2.ma/message/btwec/365c1c

ARROW in the Digital Copyright Exchange (DCE) feasibility study

On 31 July 2012, Richard Hooper who is leading the feasibility study into a Digital Copyright Exchange published the Phase 2 final report: Copyright Works: streamlining licensing for the digital age. The report looks at how best to streamline copyright licensing in the UK with the intention of creating a cross-industry, interoperable Digital Copyright Exchange. Hooper’s report recommends the creation of a “not-for-profit, industry-led Copyright Hub based in the UK that links interoperably and scalably to the growing national and international network of private and public sector digital copyright exchanges, rights registries and other copyright-related databases.” The Copyright Hub is also intended to be one of the authoritative places to go to conduct a diligent search for any orphan work use.

The report backs ARROW and ARROW Plus as valuable diligent search tools and the databases’ expansion to include other countries and other content e.g. images is welcomed.

The report is available here: http://www.ipo.gov.uk/dce-report-phase2.pdf

ARROW at the Danish Library Journal

The Federation of European Publishers (FEP) recently contributed to the Danish Libraries’ Journal with an article on ARROW. The article describes briefly the rationale for libraries, authors, publishers and collective management organisations to work together and develop ARROW. It also updates on the state of play of the project after testing it.

You can read the article here (page 17): http://www.issuu.com/revy/docs/revy_4_-_2012_endelig_til_web

Photo: Veraliah Bueno

ARROW presented at WIPO’s 24th meeting of the SCCR

The 24th WIPO SCCR meeting focused inter alia on exceptions and limitations for education, libraries and archives. persons with print disabilities. At a well attended side event organised by IFRRO the IFRRO CEO Olav Stokkmo presented ARROW and offered a real time demonstration to WIPO Member States delegations and NGOs.

Further information on the event and the presentations given can be found here: http://www.ifrro.org/content/ifrro-reception-and-side-event-seamless-acc...

ARROW on the diagnostic report of the independent feasibility study into developing a Digital Copyright Exchange

In March of 2012, Richard Hooper published the Phase 1 of the diagnostic report of the independent feasibility study into developing a Digital Copyright Exchange (DCE) entitled Rights and Wrongs - Is copyright licensing fit for purpose for the digital age?. The document, part of Implementation of the Hargreaves review, contains several references to ARROW. Among these references, the document states that the publishing industry is in the process of developing a number of search tools in order to save time and costs in relation to the orphan works problem (page 25).

“The responses to this Study lead us to believe that while copyright licensing in the publishing industry does not hold back innovation and new developments are being introduced to respond to the challenges of the digital age, it is clear that more could be done to make the process less complex and more straightforward for the ‘long tail’ of users and uses. A number of publishing initiatives such as ARROW and the Linked Content Coalition are underway to address these concerns (…)” (page 35).

A general overview of this study is available here: http://www.ipo.gov.uk/types/hargreaves/hargreaves-copyright/hargreaves-c...

The implementation of the Hargreaves review and its last developments can be found here: http://www.ipo.gov.uk/types/hargreaves.htm

Photo: IPA website

ARROW at the 29th IPA Congress in Cape Town

At the 29th Congress of the International Publishers Association in Cape Town (12-14 June 2012), the ARROW system was mentioned by several speakers. Piero Attanasio of AIE made a presentation of the system, including it in the broader context of the "Technologies for rights information management". The core of the speech was to show how the ARROW approach is coherent with a trend towards the implementation of standards and technologies for the management of rights data as a separate function from the management of rights.

The ARROW achievements were also included in other two speeches by ARROW consortium members: Anne Bergmann of FEP mentioned Arrow in the framework of the description of the EC policies in digital publishing field; Magdalena Vinent of CEDRO, who spoke in her position as IFRRO chair, referred to the ARROW system as an example of new functions for collective management organisations in the digital era.

Finally, and probably most importantly, ARROW has been mentioned in the speech of Lynette Owen, who was asked to provide an overview of the most important trends in rights management.

Photo: © European Union, 2012

EP and Council reach an agreement on orphan works

On 6 June, the Council and the European Parliament had a last trilogue meeting to see if a compromise on the Proposal for a Directive could be found.

In a nutshell, it was agreed that a diligent search work by work should be undertaken to establish whether or not a work is orphan. Once the work is deemed orphan, it will have this status all over Europe. Uses must remain not for profit but libraries are entitled to recover the cost of the search and the digitisation of the work.

Also any rightholder that reappears can put an end at any time to this status and (s)he must be compensated for the use.

The compromise has still to be formally adopted by both the Parliament and the Council for the directive to be definitive.

ARROW in The European Library Standards Handbook

In April 2012, The European Library Standards Handbook was published. The handbook is directed at libraries providing data to The European Library and other services such as Europeana. The document includes a subchapter on rights information services, which is dedicated to ARROW. This chapter helps to promote the use of ARROW by libraries. The system will help in particular with the digitisation projects as it reduces diligent search time and resources.

The full version of the handbook is available here: http://www.europeana-libraries.eu/documents/868553/50dd6233-7780-42fa-8e...

Paola Mazzucchi is new EDItEUR chair

EDItEUR, the trade standards body for the global book and serials supply chains has announced that Paola Mazzucchi has been elected chair.

Paola has a degree in Philosophy at the University of Milan and a post graduate degree in Culture Economics and Management at the SDA Bocconi Management School. She has worked in the publishing industry since 2000, with a particular focus on the role of technology and innovation. Since 2004 she has been involved in mEDRA DOI-related activities and in several European projects at AIE. Currently she is in charge of the coordination of the technical WPs within the ARROW project.

EDItEUR administers the ONIX for RROs series of message standards (repertoire and distribution), which it developed together with IFRRO. These messages have the potential to significantly help RROs to simplify and streamline the transfer of distribution and repertoire data between each other and to rightholders.

Photo: © European Union, 2012

ECOSOC opinion on book publishing and IFLA orphan works statements emphasise importance of efficient rights information search tools

The European Economic and social Committee (ECOSOC) has recently adopted the opinion Book publishing on the move, which notes favorably ARROW as a cost-efficient and practical tool for the search for rights information. The statement is available here: http://www.eesc.europa.eu/?i=portal.en.ccmi-opinions.19702

Today’s International Federation of Library Associations and Institutions (IFLA) statement on Orphan works only makes indirect references to ARROW when it states that “IFLA welcomes and supports efforts to automate diligent searches to the broadest possible extent”. The full version of the statement can be read here: http://www.ifla.org/en/publications/ifla-statement-on-orphan-works

We welcome the recognition of ARROW in the ECOSOC statement, which addresses the concern and the request in the IFLA statement. The IFLA statement could also explicitly have mentioned ARROW, the joint library-author-publisher-IFRRO/RRO initiative, which Digital Agenda Commissioner Kroes has referred to as “leading the way in showing how larger groups of stakeholders can work together to form a new digital future” (http://arrow-net.eu/news/arrow-project-presents-its-results-substantial-...). The use of ARROW reduced time, and presumably costs, by an average of 95% in the ARROW pilots in France, Germany, Spain and the UK compared to the traditional manual search for rights information.

Photo: London Book Fair

ARROW seminar at the London Book Fair

ARROW is a system developed with financial support from the European Commission jointly by representatives of authors, publishers, RROs and libraries, that streamlines the process of identifying rights, rights status – whether the work is potentially orphan, is in or out of commerce or in or out of copyright - and authors, publishers and other rightholders in a copyright work. It will be presented at the London Book Fair on 17 April at 11:30 at the seminar Go digital now! Quick and easy digitization with the ARROW rights information system. This seminar will give an overview of the current legal landscape in Europe and the challenges facing libraries in large-scale digitisation projects, the benefits of using the ARROW system, and an example of the ARROW system in action at the Wellcome Trust.

Further information on the event is available via the following link: http://www.londonbookfair.co.uk/en/Sessions/258/Go-Digital-Now-Quick-and...

A description of the event can be found via the following link: http://www.arrow-net.eu/sites/default/files/ARROW_seminar_LBF2012.pdf

Photo: Veraliah Bueno

ARROW Plus General meeting in Brussels

Some 50 stakeholders attended the ARROW Plus General Meeting that took place in Brussels at the Royal National Library. The work package leaders and contributors, all ARROW Plus consortium members, shared the latest developments of the project at its month 12 stage. At this point, the next step for the project after studies and document developments, is to start working on the technical implementation in each target country.

As part of the meeting, several national contact points gave a brief overview of the situation of the different ARROW Plus target countries for their inclusion in the project. This part of the work has been leaded by FEP under work package 3. Among other highlights of the meeting were the presentations on the ARROW Plus IPR policy, the key information on the formal establishment of the formal ARROW entity and the status of the work performed by a smaller working group. The basis for the ARROW business model is to be a non-profit organisation working on recovery of costs mode. The system enhancements explained in details by CINECA; the preparations for the validation phase under the responsibility of UIBK; the status of the report on inclusion of visual material offered by EVA; and the dissemination strategy were also presented.

The General Meeting was also the occasion to organise side meetings on more specific matters and working groups on the day before.

Photo: © UC Berkeley School of Law

Second White Paper on Orphan Works, Berkeley Digital Library Copyright Project

The Berkeley Digital Library Copyright Project has released a second white paper, titled Orphan Works: Mapping the Possible Solution Spaces. The document is available here: http://ssrn.com/abstract=2019121. This paper is the second in a series leading up to the Berkeley Law symposium “Orphan Works and Mass Digitization: Obstacles and Opportunities,” to take place on April 12-13, 2012 in Berkeley, CA. Further information on that event is available here: http://www.law.berkeley.edu/orphanworks.htm. To learn more about the Berkeley Digital Library Copyright Project, see http://www.law.berkeley.edu/12040.htm.

The ARROW system releases an enhanced version

Since one of the main objectives of ARROW is the permanent enhancement of the system, on 21 February 2012, a new version was released. When using the ARROW system in France, Germany, Spain and the United Kingdom, it is now possible to maximize the requests that can be processed and at the same time, to minimize the human/manual intervention in the diligent search process. This means a huge step towards mass digitisation projects in terms of time and money costs.

Among the new features released, the most relevant are:
•The ARROW Workflow has been extended in order to manage automatic procedures for the matching validation process; and
•The handling of "no match" case: the ARROW Workflow has been extended in order to manage diligent search requests even for books that do not find a match in the TEL catalogue.

ARROW in D-Lib and the Library Journal

The January/February 2012 issue of the Magazine of Digital Library Research Magazine (http://www.dlib.org/) features an article on ARROW written by CINECA and MEDRA staff. The article aims at explaining the ARROW system and its background. The complete article can be read here: http://www.dlib.org/dlib/january12/caroli/01caroli.html.

In addition, ARROW has been quoted as “a good model” at one of the panels of the American Library Association midwinter meeting according to the Library Journal. The complete article on Fair Use a Good Argument Even in an Age of Mass Digitization can be found here: http://lj.libraryjournal.com/2012/01/copyright/ala-midwinter-2012-fair-u...

Europeana network asked to consider ARROW

The Federation of European Publishers (FEP), a member of the Europeana Network, has started a new discussion group on ARROW within its network of content providers and aggregators, of which IFRRO is also a member. ARROW was presented to the European Network at its General Assembly in 2011. A discussion group has been started aiming at clustering projects that are linked to Europeana and have work packages dealing with search for the rightholders. The discussion group is on the Europeana Network Linkedin website.

Photo: © UC Berkeley School of Law

White Paper on Orphan Works: Berkeley Digital Library Copyright Project

The first white paper, published on 19 December 2011, titled Orphan Works: Definitional Issues, addresses the issue of Orphan Works by considering four different approaches to provide the basic theorethical framework for any further discussion of possible practical solutions.

The paper therefore describes and compares the approach of the U.S. Copyright Office; of the Google Books Settlement; of the European Nordic Countries with the ECL model and finally considers the approach suggested by the European Union with the MoU on Key Principles on the Digitisation and Making Available of Out-of-Commerce Works and the Commission Proposal for a Directive of the European Parliament and of the Council on Certain Permitted Uses of Orphan Works.

The white paper can be downloaded here: http://ssrn.com/abstract=1974614. The next white paper in this same series will focus on the range of proposed solutions to the issue of making available Orphan Works in the digital environment.

The symposium “Orphan Works and Mass Digitization: Obstacles and Opportunities,” will take place on 12-13 April 2012 in Berkeley. The ARROW approach and results will also be presented and discussed in the symposium, as ARROW Scientific Director Piero Attanasio will be among the guest speakers (and one of the few European voices in the panel).

Photo: Wellcome Library

ARROW will provide identification services for Wellcome Library digitisation project

The digitisation project includes 1700 books published between 1850 and 1990 from 53 different countries and since the majority of the titles are in copyright and often out of print, identifying and tracing rightholders to seek permission to use this content, the ARROW system will be used with the aim of assisting in such task.

The Authors' Licensing and Collecting Society (ALCS) and the Publishers Licensing Society (PLS), both ARROW related organisations, have entered into a collaborative arrangement with the Wellcome Library to provide a 'rights identification service' by using ARROW. The system will deploy their respective works databases and networks of international rightholders to provide a rights owner identification search and contact service for the authors and publishers of the books that are still in copyright.

The Wellcome Library project represents the first major test for ARROW and will also help to better define the processes involved in performing 'due diligence' searches for rightholders.

To read the full press release, please visit:
http://www.wellcome.ac.uk/News/Media-office/Press-releases/2011/WTVM0536...

Photo: EDItEUR website

ARROW messages released as an official ONIX standard

The first official release of
ONIX for Rights Information Services (ONIX-RS) – the development of which has drawn heavily upon the work of the EC-funded
ARROW Project and the inputs of ARROW partner organizations – has been published on the EDItEUR website as an official standard of the ONIX family.

ONIX-RS consists of a suite of XML messages to communicate information about rights, primarily for books. It supports comprehensive, due diligence searches by libraries engaged in digitizing their print collections or seeking to make the associated content more widely available.

From ARROW to a more generic format

From its first formal v1.0 release, ONIX-RS has deliberately been generalized and made more generic in its terminology, so that it can in principle support any rights information services or partnerships that may in future emerge. It is thus, by design, useful for but not limited to the ARROW initiative.

ONIX-RS joins ONIX-PL and ONIX for RROs as EDItEUR extends the standard formats it offers in the related areas of license terms and rights information.

ONIX-RS message formats
The ONIX-RS messages support various aspects of the rights discovery process:
• Processes of searching, matching and clustering against a number of reference sources: these may be national or international library databases, books in print agencies, authority files such as VIAF, etc.
• Declarations of license terms or usage permissions sought by the requesting library.
• Advice from books in print agencies on the publishing status and availability of related book products, insofar as these may impact upon the likely grant of licenses.
• Responses from reproduction rights organizations (RROs) advising upon the grant/refusal of licenses or passing on other information to enable the requesting library to bring the process to an orderly conclusion.
• Administrative communication to and from a central service that manages the rights discovery process.

ONIX-RS documentation

Documentation for ONIX-RS is available in two formats, PDF and HTML, both downloadable from the EDItEUR website.

The set of PDF documentation consists of an Overview and a series of Tabular Descriptions, one per message. The Overview explains the business context for each of the messages: there are a total of 14 messages in all, in seven “request/response” pairs. The individual Tabular Descriptions explain the message structures and each of the data items that they contain.

Alternatively, Version 1.0 of ONIX-RS is also described as a set of HTML Documentation, created directly from the XML schemas using the proprietary software.

XML Schema and codelists
In common with other ONIX standards, ONIX-RS is expressed in XML and controlled via an XML schema. The schema and associated codelists are available as a zipped package from the EDItEUR website.

Further information or suggestions
For further information on any aspect of ONIX-RS, please contact EDItEUR via info@editeur.org. The same address can be used to send suggestions or other feedback regarding the standard and its future development.

For more information on EDItEUR, please check their website: www.editeur.org or email info@editeur.org.

For more information about the ARROW Plus project and use of ONIX–RS message formats within the ARROW system, please check the ARROW website: www.arrow-net.eu or e-mail arrow@aie.it

ARROW revamped website

As of yesterday, the ARROW website (www.arrow-net.eu) has been revamped and new information has been added. Please feel free to explore it, promote it among your networks and also to provide us with your feedback on the new structure.

We would appreciate your assistance in dissemination of the new ARROW website by possibly creating a link from your own websites.

Photo: Bruno Racine and Commissioner Viviane Reding. © European Union, 2011

French National Librarian to chair the Europeana Foundation

The Chief Executive of the Bibliothèque nationale de France, Bruno Racine, has been elected to chair the Board of the Europeana Foundation, responsible for the EU’s primary cultural heritage showcase, Europeana.eu.

Mr Racine takes over from Elisabeth Niggemann, Director of the Deutsche Nationalbibliothek. Dr Niggemann was the Foundation’s first chair from 2007. On taking up the post, Mr Racine paid tribute to the vision and determination of his predecessor, saying, ‘I salute the remarkable work achieved by Elisabeth Niggemann in launching and consolidating Europeana’.

His election comes at a significant moment in the development of Europeana. Twenty million cultural artefacts – books, films, sounds and pictures – are now accessible through the portal. The European Commission has just announced its proposals for structural funding of Europeana from 2014-2020 through the Connecting Europe Facility, part of its investment in the Digital Agenda for Europe. Europeana is seen as a key advocate of the value of cultural heritage in digital innovation and creative enterprise and has been running events to develop mobile apps and making large datasets available for Linked Open Data initiatives.

Mr Racine will continue to develop Europeana’s strategic role as a facilitator for new ideas in the cultural heritage sector. He sees Europeana as ‘possibly the most important project in the field of culture in the EU. Our success lies in our network. The museums, libraries, archives and audiovisual collections have come together as a community that is finding new ways to connect users with their patrimony. Access to Europe’s digitised knowledge on the scale that Europeana provides is awe-inspiring.’

For further information: http://app.e2ma.net/app2/campaigns/archived/1403149/37522dd66832adde50c8...

Photo: © European Union, 2011

ARROW and the Recommendation on Digitisation and Digital Preservation

The European Commission has just adopted a Recommendation on Digitisation and Digital Preservation, asking Member States to step up their efforts, pool their resources and involve private actors in digitising cultural material and make it available through Europeana.

In particular, the Recommendation invites Member States to:
- put in place solid plans for their investments in digitisation and foster public-private partnerships to share the gigantic cost of digitisation (recently estimated at 100 billion EUR). The Recommendation spells out key principles to ensure that such partnerships are fair and balanced.
- make available through Europeana 30 million objects by 2015, including all Europe's masterpieces which are no longer protected by copyright, and all material digitised with public funding.
- get more in-copyright material online, by, for example, creating the legal framework conditions enabling large-scale digitisation and cross-border accessibility of out-of-commerce works.
- reinforce their strategies and adapt their legislation to ensure long-term preservation of digital material, by, for example, ensuring the material deposited is not protected by technical measures that impede librarians from preserving it.

The Recommendation is an update of a first recommendation adopted in 2006. It takes account of Member States progress reports from 2008 and 2010, which show that, although progress has been made, more and better action is needed as regards financial resources, quantitative targets for digitisation and solid support for Europeana. It also builds on the conclusions of the 'Comité des Sages' on bringing Europe's cultural heritage online, appointed by Commissioners Kroes and Vassiliou in 2010.

In relation with ARROW, the Recommendation also asks to improve conditions for the digitisation and online accessibility of in-copyright material by "contributing to and promoting the availability of databases with rights information, connected at the European level, such as ARROW" (see page 6 English version pdf file: http://ec.europa.eu/information_society/activities/digital_libraries/doc...).

Other useful links:
- The Commission' s press release on the Recommendation
http://europa.eu/rapid/pressReleasesAction.do?reference=IP/11/1292&forma...
- The text of the Recommendation in English, French and German
http://ec.europa.eu/information_society/activities/digital_libraries/ind...
- Europeana, Europe's digital library, archive and museum: http://www.europeana.eu/portal/
- "Comité des Sages" on Bringing Europe's Cultural Heritage On-line:
http://ec.europa.eu/information_society/activities/digital_libraries/com...
- Member States progress reports can be found on the digital libraries website:
http://ec.europa.eu/information_society/activities/digital_libraries/oth...

Photo: Michel Barnier, European Commissioner for the Internal Market and Services

Stakeholders sign groundbreaking MoU on Out of Commerce Works

Representatives of authors, publishers and collective management organisations in the text and image based sector, including IFRRO, and libraries came together in the presence of European Commission DG Internal Market and Services Commissioner Barnier to sign a Memorandum of Understanding (MoU) on the digitisation and making available of Out of Commerce works by publicly accessible cultural institutions. The European Commission, which has facilitated the stakeholder dialogue, and largely contributed to its positive outcome, stated that it regards the MoU as an important tool for giving public access to Europe’s cultural heritage.

More information available here: http://www.ifrro.org/content/stakeholders-sign-groundbreaking-mou-out-co...

Photo: Seeking New Landscapes

Electronic clearance of Orphan Works significantly accelerates mass digitisation

The British Library, as part of the wider EU funded ARROW (Accessible Registries of Rights Information and Orphan Works) project, has today published a study into rights clearance and mass digitisation which examines the issue of orphan works - works for which the rights holder is untraceable. The initial phase of the ARROW project was concluded in February 2011 and the follow-up phase – ARROW Plus – is now underway as a flagship project of the European Commission.

Seeking New Landscapes: A rights clearance study in the context of mass digitisation of 140 books published between 1870 and 2010’ found that more efficient ways of clearing rights and providing cultural institutions with legal certainty over their activities are needed to ensure that highly valuable research materials don’t remain out of reach of the vast majority of citizens.

Key highlights of the report include:
• Whilst it could take 1,000 years for one person to clear the rights of just 500,000 books manually – equating to 4 hours per book - the use of the ARROW system would reduce this dramatically to less than 5 minutes per title to upload the catalogue records and check the results;
• Of the total number of potentially in-copyright works 43% were orphan works, equating to 31% of the total sample.
• The type of publisher had a large impact on whether works were orphaned, with self-published works accounting for 51% of all orphan works in the study;
• The decade which featured the highest proportion of definitely in-copyright orphan works was the 1980s (50%) which demonstrated that although age may be a factor in whether a work becomes orphaned, even material from the recent past is clearly affected by this issue.

Through analysis of a representative set of titles published within the 140 years between 1870 and 2010, the study demonstrates a need for innovative solutions in relation to mass digitisation projects. The study found that manual rights clearance of works on an individual, item by item basis is unworkable in the context of mass digitisation which can potentially involve the copying and making available of millions of copyright works.

Examples of works that were part of the study included such titles as diverse as an illustrated children’s book from the 1920s, travel guides and local history material from throughout the 20th century, political pamphlets from the 1960s and 1970s and poetry and early ‘fan fiction’ from the 1980s.

Due to the complexities of identifying rights holders and clearing works the study found that it took an average of 4 hours research and clearance activity per book – with some works very quick to research and others taking significantly longer than 4 hours. At 4 hours per book it would take one researcher over 1,000 years to clear the rights of just 500,000 books – a drop in the ocean when compared to the rich collections of Europe’s cultural institutions. In contrast the use of the ARROW system would take less than 5 minutes per title to upload the catalogue records and check the results.

The significant presence of orphan works strengthens the case that a legislative solution for this category of works is needed across Europe to allow access to millions of highly valuable research materials. The study also shows that the development of the ARROW system is highly encouraging, indicating that it could provide a technical solution to support diligent search and new rights clearance processes and support legal access to millions of highly valuable research and other materials. In the UK, the ARROW system should become a key plank of the Digital Copyright Exchange as recommended by Professor Ian Hargreaves in his recent governmental review of intellectual property and growth.- Digital Opportunity – A Review of Intellectual Property

Photo: STM website

STM, PA and British Library agree framework licence agreement for document delivery to non-commercial research publishers outside the UK

On September 8, 2011, the British Library and the International Association of Scientific, Technical & Medical Publishers (STM) have agreed a framework licence agreement to be entered into directly between individual publishers and the British Library. It governs the supply of copies of articles from the British Library’s Document Supply Service to non-commercial end users via not-for-profit libraries outside the UK. The UK Publishers Association joins with STM in recommending the framework licence agreement to its members.

Barry Smith, Head of Commercial Services at the British Library said “We are delighted to have agreed a framework licence with STM. This means we can improve the speed of service delivery we offer to our overseas non-commercial users and augment our current Document Supply Service.”

Any articles to be supplied under this new service are solely for an end-user’s own private study or non-commercial research purposes. The terms of the licence are distinct from the Library’s successful service for the supply of articles for commercial purposes, and shall require end-users and not-for-profit libraries to ensure that the differentiation between commercial and non-commercial use is actively monitored and differentiated. The framework licence agreement will start from 1st January 2012.

More information on this agreement: http://www.stm-assoc.org/industry-news/stm-pa-and-british-library-agree-...

Photo: © European Union, 2011

ARROW demonstrations, August 2011

On 29 August 2011, the Federation of European Publishers (FEP) organised a number of demonstrations of the ARROW project in Brussels, mainly aimed at showing the system functioning to various representatives of the European institutions. All the presentations were carried out by Paola Mazzucchi, of the Italian Publishers Association (AIE), Project Coordinator of ARROW.

The first demonstration was for Mr. Philipp Runge, of the Audiovisual and Media Unit of the Directorate-General for Information Society and Media (European Commission). Another demonstration was made in the presence of three representatives of the Polish Permanent Representation to the European Union (Poland currently holds the rotating Presidency of the EU), in charge of cultural affairs, copyright law and media law. Two assistants of MEP Lidia Geringer de Oedenberg, rapporteur for the Orphan Works Directive in the European Parliament, also attended the presentation. Finally, another demonstration was made for Maria Martin-Prat, Head of the Copyright Unit of the Directorate-General for the Internal Market and Services (European Commission).

All the events consisted of an introductory presentation illustrating the main objectives and results of the first phase of the project and the essential features of ARROW Plus, its continuation. This was followed by a ‘live’ online demonstration of the working of the ARROW system, with real cases based on the records already submitted by a number of national libraries involved in the pilot phase (France, Germany, Spain, UK), where the ARROW system is currently up and running. These exercises successfully showed the system at work, in particular proving its rapidity in delivering replies, its comprehensiveness and flexibility, and its user-friendly interface, therefore highlighting its potential to facilitate digitisation programmes.

Representatives of FEP accompanied Ms. Mazzucchi and assisted her in all the presentations.

Photo: Europeana website

Biennial Europeana survey: Users want download facility

Over 5,000 users completed the survey, a much higher response rate than the equivalent in 2009. Respondents are as old as they were in 2009 - 60% are over 45. However, 15% of them are teachers and lecturers, who Europeana relies on to recommend Europeana to their students. As in 2009, by far the most popular new function and feature that could be added to Europeana is the ability for the user to download content. In particular, the downloading of images, text, videos and sounds is requested. Over 90% of respondents agree that this would be “useful” or “very useful”.

Respondents remain loyal: 43% had visited between 5 and 20 times. They say they find the content of Europeana more useful than on similar sites and far more trustworthy

The full report is on the project site: https://version1.europeana.eu/c/document_library/get_file?uuid=334beac7-...

Attached is a short presentation showing the top line results.

Photo: Veraliah Bueno

ARROW Plus kick off meeting

On 29 June ARROW Plus celebrated its kick off meeting at the CINECA premises in Bologna, Italy. Representatives of more than 25 organisations of the 33 contracting and associated partners attended. The meeting was the occasion to introduce the project at a face to face meeting to the 46 attendees which provided a good opportunity for networking and the first side meetings.

Each of the seven Work Packages (WP) presented the overview of their objectives and tasks for the project, their relation to other WPs and their expected outcome. A special highlight of the event was the presentation of the WP 6 of which EVA (European Visual Artists) is in charge. It will assess the use of ARROW for rights information infrastructure related to images.

The kick off meeting was also an opportunity for the project coordinator to present the management strategy, the experience from the ARROW project which proceeded ARROW plus, that officially started on 1st of April 2011, and to demonstrate how the system works in practice.

Photo: © European Union, 2011

European Commission Communication on Intellectual Property Rights makes reference to ARROW

The European Commission Communication entitled A single Market for Intellectual Property Rights, Boosting creativity and innovation to provide economic growth, high quality jobs and first class products and services in Europe, makes explicit reference to ARROW: “(…) The Commission is already supporting the Accessible Registries of Rights Information and Orphan Works (ARROW) to identify right holders and clarify the rights status of a work, e.g., whether it is an orphan or out-of-commerce work.”. The reference is linked to a paragraph on technology and database management and the EC support to such new developments: “It will encourage and support projects undertaken by various stakeholders to develop automated and integrated standards-based rights management infrastructures”.

The complete document can be found here: http://ec.europa.eu/internal_market/copyright/docs/ipr_strategy/COM_2011...

Europeana makes available its annual report and accounts

Europeana’s Annual Report and Accounts for 2010 – entitled Networking – has been madeavailable online. The document sets out a review of last year’s Europeana activities and highlights the importance of the network of partners that have been working on the initiative.

The Annual Report and Accounts 2010 can be found here:
http://version1.europeana.eu/c/document_library/get_file?uuid=fd0fc65a-e...

Photo: © European Union, 2011

Today’s adopted proposed Directive on orphan works emphasises the value of the ARROW

On Tuesday 24th May, the College of Commissioners has adopted a proposal for a Directive on certain permitted uses of orphan works. The text which now has to be approved by the European Parliament and the Council, recommends the use of ARROW to perform a diligent search in the country of first publication of the work. It is a recognition for the work conducted by the ARROW consortium. Furthermore, the EC in its accompanying press communication (Frequently Asked Questions on orphan works) says the proposal contains rules on how to identify orphan works. It provides that the user has to conduct a diligent search to find the copyright holder. In this search, the user should rely on sources such as databases and registries. One such tool that exists in the book publishing sector is ARROW, the Accessible Registry of Rights Information and Orphan Works. It is hoped that other sectors will also develop similar central rights information databases. Doing so would greatly simplify and streamline the conduct of a reliable diligent search.

The text of the proposal can be found in the following link: http://ec.europa.eu/internal_market/copyright/docs/orphan-works/proposal...

Photo: Digital Opportunity, A review of Intellectual Property and Growth

UK Independent Review of IP and Growth and the ARROW project

A recently published Independent Review of IP and Growth that was announced by the UK Prime Minister David Cameron on November 2010 and produced by Professor Ian Hargreaves, assisted by a panel of experts, has included a number of references to the ARROW project. Also included, as a part of the supporting documents to the review (R: Copyright Licensing Call for Evidence Responses), are several responses to the review that refer the ARROW project. According to the introduction of the document the responses are illustrative of views expressed in the 247 submissions taken into account for the review.

The multiple references to ARROW are important evidence of the growing interest on the system and its potential.

The review can be found here: http://www.ipo.gov.uk/ipreview.htm

Photo: © European Union, 2011

ARROW at the "Conference Use of books and press vs. rights of authors and publishers"

On 5 and 6 April, ARROW was presented at the conference "Use of Books and Press vs. rights of Authors and Publishers, situation in Poland with the European background".

The event that took place in Krakow had as main topics digitisation, Public Lending Right, permissible use, ‘fair compensation’ as well as about European ideas and solutions.

Representatives from different European countries took part in the discussions and shared their experiences and national solutions. One of the most relevant topics of the conference was the digitisation of copyrighted works, licenses and the search for the right holders. ARROW and ARROW Plus were presented offering an overview of the implementation of the system and the benefits of its use.

The detailed program of the conference and the presentations given are available on the following link: http://www.polskaksiazka.pl/3/0/125/Konferencja-56042011

Photo: Google Book Search

New York Court rejected the Google Book Amended Settlement Agreement

On 22 March 2011, US Circuit Judge Denny Chin denied the motion for final approval of the Google Book Amended Settlement Agreement (ASA) since, in his view, it is “not fair, adequate, and reasonable”. Judge Chin concludes that the Settlement "would be ameliorated if the ASA were converted from an 'opt-out' settlement to an 'opt in' settlement" and thus urges "the parties to consider revising the ASA accordingly”.

In his arguments, Judge Chin dedicates a chapter to the preoccupations expressed in the objections coming from non US stakeholders, and from Europe in particular. The judge cites several objection of European publishers associations, RROs and the French and German governments.

The recommended move towards an opt-in system implicitly implies broadening the tasks of the Book Right Registry according to a model that is more similar to that developed by ARROW, based on pro-active search of rightholders rather than their claiming of rights in the works concerned.

The complete Court Order is available here:
http://www.nysd.uscourts.gov/cases/show.php?db=special&id=115

Photo: © Koninklijke Bibliotheek, National Library of the Netherlands

ProQuest will digitize more than 30,000 rare early books from the Koninklijke Bibliotheek (KB)

ProQuest announced recently that will scan more than 30,000 rare early books from the National Library of the Netherlands (Koninklijke Bibliotheek (KB)). The scanning of such books will make high-resolution color scans of every volume.

The Koninklijke Bibliotheek is the third major European national library to participate in ProQuest’s Early European Books project after the Danish Royal Library in Copenhagen and the Biblioteca Nazionale Centrale di Firenze in Italy. As with the agreements in Denmark and Italy, the scanned books will be free for access in the host country.

More information on this initiative: http://www.proquest.co.uk/en-UK/aboutus/pressroom/11/20110111.shtml

Photo: Veraliah Bueno

The ARROW project presents its results: Substantial benefits from using ARROW in retrieving copyright information compared to manual search

The ARROW Consortium presented yesterday the project results at a conference at the Residence Palace in Brussels. The event which also counted French National Librarian Bruno Racine and Chair of the Europeana foundation the German National Librarian Dr. Elisabeth Niggemann among its speakers was opened by European Commission Vice President and Digital Agenda Commissioner Neelie Kroes.

In her opening speech Commissioner Kroes commended ARROW as a unique collaboration of 29 organisations representing all stakeholders. She said that her vision is that One search in ARROW should be all that it is needed to determine the copyright status of cultural works in Europe. If it were embedded in the forthcoming Directive on orphan works, ARROW could become the official portal in Europe where you can find essential rights information and do automated searches of rightholders and copyrights. She concluded that ARROW’s potential was huge and that it was leading the way to show how stakeholders can work together towards the digital future.

In his intervention, Bruno Racine expressed his support for ARROW and pointed out that the BNF had been one of the initiators and mainstays of ARROW.

Dr. Elisabeth Niggemann said that Europeana needs ARROW to be able to include more copyrighted material that at the moment represents a very small percentage of the current Europeana content.

Piero Attanasio of ARROW gave a practical demonstration of how ARROW functions and IFRRO Chief Executive Olav Stokkmo introduced the ARROW Business and funding models. He also presented the substantial time and cost benefits of using ARROW compared to the traditional manual search for copyright information which had been revealed by the system validation carried out in pilot countries under the leadership of the University Library of Innsbruck (UIBK). Time savings varied from 72% in the Spanish pilot to 97% in the UK. In large digitisation projects time savings at this level represent substantial cost reductions - for libraries as well as others who need to retrieve copyright information on books.

Piero Attanasio, the head of the ARROW project management team, expressed his satisfaction with the project results which he underlined was a product of a true collaborative effort of the stakeholders involved. He echoed Neelie Kroes by stating that the ARROW project had indeed been unique, in so far as it had been partnered by all relevant stakeholders: libraries, creators, publishers, RROs (collective management organisations for text and image based works) as well as standards organisations and business and technology developers. These partners have put substantial human and financial capital into developing ARROW, in addition to the European Commission sponsoring of it.

ARROW was originally developed for book searches. Attanasio noted that it will now be taken further through the ARROW plus project with 33 partners and external supporters from 17 EU Member States. This project will also be co-financed by the European Commission. Through ARROW plus the use of the system will be broadened, to include more countries and, said Attanasio, we will examine how it can to be used for visual material and be refined to meet new requirements.

The presentations given at the conference are available below:

Commissioner Neelie Kroes' speech

Photo: © European Union, 2011

ARROW’s business model publicly available

The project business model, the results of the project and the benefits of using the ARROW system were be presented yesterday at the project’s conference at the Residence Palace.

The business model document outlines a mid- and long- term business model covering the continuation of ARROW from its first phase into the participation of all or a majority of EU Member States.

The ARROW business model provides comprehensive information on the organisational background and its value propositions to its main customers. It also describes its business architecture before finally addressing the funding model and budget.

As per the document, “The ARROW infrastructure will be organised as a federated rather than a centralised system. It will be a network of resources, accessible from a single access point. Because of its network nature, the ARROW system consists also of a set of relationships with other players. ARROW needs the involvement of such key players in its governance and to design stable contractual agreements with third parties that are crucial to provide the service (e.g. The European Library, VIAF, Books in print providers, RROs). The relationship with other entities is likely to take the form of a network of contractual links, which will constitute yet another cost category”.

The ARROW business model also suggests the finance and budget guidelines as per the current stage of the project. The project consortium has proposed a simplified model for public funding from the European Commission and EU member states, especially when there are digitization projects foreseen in EU Member States. This proposal will be enriched after gathering additional experience from ARROW Plus, which is the agreed extension to the original ARROW project.

The full document can be downloaded here: http://www.arrow-net.eu/sites/default/files/ARROW_Business_Model.pdf

Photo: © European Union, 2011

Signature of the framework agreement for the digitization and online exploitation of out of print French books of the 20th century

Paris, 1 February 2011 - Frédéric Mitterrand, Ministry for Culture and Communication, René Ricol, Commissioner-General of investment attached to the Prime Minister, Bruno Racine, President of the National Library of France, Antoine Gallimard, President of the French Publishers Association (Syndicat national de l’Edition, SNE) Jean-Claude Bologne, President of the French Society of Literary Authors (Société des Gens de Lettres, SGDL) have signed a framework agreement reflecting the will to give new life, through digitization, to copyrighted out of print books of the 20th century. The aim is to digitize and make available for sale online, a corpus of 500 000 books within five years.

This agreement, fruit of the past year’s reflection and cooperation, enables the project to be taken one step further with the launching of a detailed feasibility study within the coming months. It stresses in particular the fact that digitized books through « Investments for the future » will be exploited by means of a common management guaranteeing publishers and authors, equally, a fair remuneration in line with intellectual property rights. As a result, copyrights law will be modified.

Digitization will rely on the legal deposit collections stored at the National Library of France. The latter will be entitled to possess a digital copy for its own use. The website Gallica (http://gallica.bnf.fr/) will display the complete enriched bibliographical records, provide a possibility to access excerpts and redirect users towards online retailers in order to buy a digital copy.

The state financial support will be provided within the framework of the program « Development of the digital economy ». This €4.5bn scheme is one of the main components of the €35bn mobilized by the government for the « Investments for the future ». This includes €750m earmarked for the development of new ways of promoting and digitizing cultural, educational or scientific content.

You can also read the French version of this information here: http://www.arrow-net.eu/sites/default/files/French.doc

Photo: © European Union, 2011

Study on Digitisation of Cultural Heritage

The European Commission has awarded a contract to Deloitte for assessing the impact of the digitisation of cultural heritage in the EU. The work will last for 10 months, and the final report is expected for end October 2011.

The main objective of the study will be to assess the direct and indirect impact of digitisation of cultural heritage on economic, social and environmental variables. The assessment exercise will define and compare different scenarios, by using, among others, cost-benefits analysis and return on investment techniques.

The study will be based on empirical data directly or indirectly collected by the contractor about ongoing digitisation projects and digital libraries, mainly within the European Union, but will also take into account some cases with an extra-European dimension.

Photo: © European Union, 2011

ARROW demonstrations – January 2011

During January 2011, the Federation of European Publishers (FEP) organised a number of demonstrations of the ARROW project in Brussels, mainly aimed at showing the system functioning to various stakeholders. All the presentations were carried out by Piero Attanasio, of the Italian Publishers Association (AIE), Project Coordinator of ARROW.

On 19 January, a demonstration was carried out for the Cabinet of the Commission’s Vice-President Mrs. Neelie Kroes; Mr. Anthony Whelan, Head of Cabinet, Mrs. Lorena Boix Alonso, Deputy Head of Cabinet, and Mr. Hervé Dupuy, Member of the Cabinet in charge of education and culture, attended the presentation. The same day, another demonstration was made in the presence of representatives of the European Publishers Council, a high level group of Chairmen and CEOs of leading European media corporations.

Two more demonstrations took place on 20 January: one for Mrs. Catherine Sustek, Member in charge of the Digital Agenda, and Mr. Jonathan Hill, Member in charge of inter-institutional coordination, of the Cabinet of Androulla Vassiliou, Commissioner for Education, Culture, Multilingualism and Youth; the other one, in the presence of two representatives of the Hungarian Permanent Representation to the European Union (Hungary currently holds the rotating Presidency of the EU).

All the events consisted of an introductory presentation illustrating the essential features of the project and its future steps, followed by a ‘live’ online demonstration of its working, with real cases based on the records already submitted by a number of national libraries involved in the pilot phase (France, Germany, Spain, UK). These exercises successfully showed the system at work, in particular proving its rapidity in delivering replies, its comprehensiveness and its flexibility, and therefore highlighting its potential use to facilitate digitisation programmes.

Representatives of FEP accompanied Mr. Attanasio and assisted him in all the presentations.

ARROW in the Comité des Sages report

The recently published findings of the Comité des Sages (Reflection Group) have emphasized the importance of Europeana as a key reference point for European cultural heritage. In this context the Group also recognizes ARROW as an independent stakeholder governed body delivering appropriate services to EUROPEANA and its partners project, which is an integral part of EUROPEANA and crucial to its success. The report states that "Furthermore, all main activities related to the digitisation and preservation of Europe's cultural heritage should be linked to Europeana. An example is the ARROW database currently under development for orphan works which should be incorporated into the Europeana service. Europeana should also consider providing services to Member States that do not have all the tools in place".

Photo: © European Union, 2011

Comité des Sages report

The "Comité des Sages", the reflection group on bringing Europe's cultural heritage on line, today presented its report "The new Renaissance".

The report aims to "illustrate how important it is for Europe to collectively ensure that the cultural and intellectual heritage is accessible to all by means of new information technology" and has examined solutions for facilitating the European digital libraries. It has also requested an European Commission Orphan works Directive.

"The new Renaissance" report can be found here: http://ec.europa.eu/information_society/activities/digital_libraries/doc...

Photo: Europeana logotype

The German National Library, Oxford University and Europeana to digitise family papers and memorabilia from the First World War

Oxford University began the initiative when it asked people across Britain to bring family letters, photographs and keepsakes from the War to be digitised. The success of the idea – which became the Great War Archive – has encouraged Europeana, Europe’s digital archive, library and museum, to bring the German National Library into an alliance with Oxford University to roll out the scheme in Germany. The collaboration will bring German soldiers’ stories online alongside their British counterparts in a 1914-18 archive.

There will be a series of roadshows in libraries around Germany that will invite people to bring documents and artefacts from family members involved in the First World War to be digitised by mobile scanning units, and to tell the stories that go with them. There will also be a website allowing people to submit material online if they are unable to attend the local events. Everything submitted will also be available through Europeana, where it will add a new perspective to collections of First World War material from institutions across Europe.

Photo: Valérie Dhiver

ARROW General Meeting in Bologna

On Friday 12 November, the ARROW Consortium plus other involved stakeholders gathered at the project’s General Meeting organized in Bologna at CINECA premises.

The meeting was the occasion to show a live demo of the Arrow system so presenting the most recent technical developments including the set up of registries for works and orphan works.

The experience of stakeholders in countries involved in testing the pilot of the system was the subject of two speeches given respectively by Gunter Muhlberger for UIBK – illustrating first feedback from users and implementers of Arrow - and Valerie Dhiver for BNF on behalf of the National group of France, one of the four pilot countries for Arrow together with Germany, Spain and UK.

As part of the next steps, a brief introduction to the future programme to be implemented among libraries (“Champions for ARROW”) was presented by Sally Chambers for The European Library. The aim of this programme will be to train national libraries in the use of the ARROW system and to show the way it works and its advantages as a tool for diligent search.

Piero Attanasio, project coordinator, also described briefly the next steps of the project and the future of the project as ARROW Plus.

Catherine Blanche (SNE) and Denis Zwirn (NUMILOG) presented an overview of the French mass digitisation project announced by their Government as a reaction to Google’s unauthorised book digitisation project.

Finally, a part of the meeting was dedicated to two round tables on Out of Commerce and on Orphan Works and how the ARROW system can contribute to solutions for these types of works.

International ISTC Agency Announces New Registration Agency Appointment in France

The International ISTC Agency, the official Registration Authority for the International Standard Text Code (ISTC), announced recently its appointment of Cercle de la Librairie in Paris, France, as the fourth official ISTC registration agency.

Cercle de la Librairie is to delegate responsibility for operating their agency to Electre, the French language bibliographic data service. Electre is now authorized to assign ISTCs to textual works on behalf of authors, publishers and other content owners or representatives. Although no ISTC registration agency has exclusive rights to operate within a specific domain, Electre intends to focus on works which are written in French and/or published in France.

IFRRO recommends guidelines to facilitate solutions for the licensing of out-of-print works

In a written submission, on the invitation of the Reflection Group of the European Commission on Boosting cultural Heritage online in Europe set up by Commissioners Neelie Kroes and Androulla Vassiliou, the International Federation of Reproduction Rights Organisations (IFRRO) recommends some basic guidelines aimed at facilitating the licensing Out of Print Works (OPW). There are lots of reasons why a work may not be in stock or available in tangible copies. One shouldn’t therefore automatically conclude either that the rightholders do not intend to commercialise it or that, even if they don’t, that they could have no objections to copies being made available. The key is to respect the author’s and publisher’s wishes on whether or not his work should be exploited commercially and to seek an appropriate license.

ARROW demonstrations to the European Commission

During October 2010, the FEP organised a number of demonstrations of the ARROW project, mainly aimed at showing its functioning to officers of the European Commission. All the presentations were carried out by Piero Attanasio, of the Italian Publishers Association (AIE), Project Coordinator of ARROW.

On 7 October, the first demonstration was carried out at FEP’s Annual Rendezvous at the Frankfurt Book Fair, in the presence of a large audience from the publishing sector. The other guests of the event were Hervé Dupuy, Member – in charge of education and culture – of the Cabinet of Vice-President Neelie Kroes (Commissioner for the Digital Agenda), and Elisabeth Niggemann, Director of the German National Library.

Another demonstration was made on 20 October for Didier Millerot, Member – in charge of intellectual property issues – of the Cabinet of Michel Barnier, Commissioner for the Internal Market and Services. On 21 October, two more demonstrations were made: one in the presence of several officers from the Copyright Unit of the Directorate-General for the Internal Market and Services. Finally, the last presentation, the same day, was made for two officers of the Globalisation, copyright, competition Unit of the Directorate-General for Education and Culture.

The presentation in Frankfurt was a slideshow on the project that included a series of screenshots illustrating some actual usage cases of the ARROW system; the other meetings consisted of an introductory presentation explaining the essential features of the project, followed by a ‘live’ demonstration of its working, with real cases taken from those already submitted by a number of national libraries involved in the pilot phase (France, Germany, Spain, UK). These exercises successfully showed the system at work, in particular proving its rapidity in delivering replies, its comprehensiveness and its user-friendliness.

Representatives of FEP accompanied Mr. Attanasio and assisted him in all the presentations.

Presentation of live demo of the ARROW system to librarians and publishers

Two presentations of the project, showing in practice how the ARROW system works, have taken place at the Europeana-local conference "German cultural heritage on its way to Europeana" on 5 October, and at the Frankfurt Book Fair, the 7th of October, during the Federation of European Publishers Annual Rendez Vous.

The "German cultural heritage on its way to Europeana" conference was the occasion for an ARROW live demo perfomed by the Deutsche National Bibliothek (DNB) in the presence of some 100 attendees.

This year’ FEP Annual Rendez Vous focused on a long term view of digital library initiatives of books and was introduced by a speech of Elisabeth Niggemann, chair of Europeana, who emphasized the importance to involve in-copyright material in digital library programmes.

The ARROW demo, made by the project coordinator Piero Attanasio at the Rendez vous, showed that a cost-effective solution for right clearance is possible using ARROW technologies. Mr. Hervé Dupuy, of the Member of Cabinet of Commissioner Kroes, concluded the event by putting the two experiences into the context of European policy.

ARROW deliverables publicly available

The ARROW Consortium has recently published and made publicly available a number of deliverables submitted to the European Commission. Each document provides extensive explanations on the developments of the ARROW system.

D3.5 Report on legal framework Ed.2 (WP3): This aims to provide an overview of the current legislative framework in Europe as well as existing clearance mechanisms to help identify the status of a work including planned initiatives at national level to improve such systems and secondly, provide guidance for the set up of ARROW Rights Information Infrastructure.

D3.6 Report on business models Ed.2 (WP3): This is an updated preparatory document on the way to define the business models enabled by the ARROW project and general framework for enhancing innovative business models and digitisation initiatives by external participants (authors, publishers, RROs, libraries, e-retailers).

D4.4 State of the art and guidelines on applicable standards Ed.2 (WP4): This document aims at providing a “state of art” description of all the technical standards and metadata formats which might have a specific application within the ARROW project.

Previously, the following public deliverables were released:

D3.2.2 Evaluation of compliance of ARROW workflow with the agreed HLEG guidelines on diligent search (WP3): Its objective is to match the main principles of the guidelines on due diligence criteria for orphan works as agreed by the EC i2010 High Level Expert Group on Digital Libraries (HLG) with the ongoing development of the ARROW workflow.

D4.3.2 Specification for metadata messaging formats (WP4): This document describes the messages in ONIX format that EDItEUR has developed to support the ARROW project based on the business requirements and feedback of the ARROW technical working group.

All the documents are accessible on: http://www.arrow-net.eu/resources/public-reports-and-deliverables.html

Photo: www.ecdl2010.org

“Matching intellectual works for rights management in The European Library”

The European Library successfully submitted a poster about its role in ARROW to the European Conference on Research and Advanced Technology for Digital Libraries 2010 (ECDL.) The ECDL is a leading European forum on digital libraries and associated technical, practical, and social issues, that has brought together researchers, developers, content providers and users in the field.

With the title “Matching intellectual works for rights management in The European Library”, the poster was accepted by the ECDL will be presented at the conference in September 2010 and published in the conference proceedings.

Posters and demos accepted by the ECDL have been designed to give researchers an opportunity to present their work informally and interact with a wide audience. Presenters can then obtain direct feedback about their work from the conference attendees.

EC intermediate review endorses the ARROW work development

After evaluating the period from September 2008 to February of 2010, the EC, through the eContentplus programme, endorsed the work performed by the ARROW consortium.

Reviewers in charge of the procedure stated in their final report to the EC that the consortium has responded well to the issues raised by the review, thanks to the focus given to the demonstration of a convincing working prototype accompanied with appropriate technical support documentation.

With the presentation of the first release of the system to the EC, the ARROW project has entered a new phase of the work planned that will concentrate on enhancement and validation of the system in order to achieve the initial goals of the project and provide a useful tool to clear rights and ease the enrichment of digital libraries.

Photo: http://www.prestoprime.org

PrestoPRIME Digital Preservation Workshop

Presto PRIME, the European project that is trying to bridge the worlds of audiovisual content and digital library/preservation technology, will present its 'mid-term' developments in London on 26 November.

Initial details on this event can be found here: http://wiki.prestospace.org/pmwiki.php?n=Main.PublicWorkshop2010

Photo: © European Union, 2010

EC adopts digital agenda recommending solution for orphan and out of print works

Among the measures to be taken to improve the completion of the digital single market, Vice-President Kroes announced that the EC should create a legal framework to facilitate the digitisation and dissemination of cultural works in Europe by proposing a Directive on orphan works by 2010, to conduct a dialogue with stakeholders with a view to further measures on out-of print works, complemented by rights information databases.

Communication from the Commission to the European Parliament, the Council, the European Economic and Social Committee and the Committee of the Regions
A Digital Agenda for Europe: http://ec.europa.eu/information_society/digital-agenda/documents/digital...

Photo: European Union, 2010

Audiovisual Council adopts resolution on Europeana

The Council chaired by the Spanish Presidency and attended by Vice-President Kroes adopted resolution calling on the Member States and the Commission to reinforce the impact of Europeana.

Although the Conclusions of the Council don’t specifically mention ARROW the text reads ‘The digitisation and on line accessibility of our cultural heritage should be carried out in full respect of intellectual property rights; there is a need to make rapid progress in finding workable solutions for digitising out-of-print and out-of-distribution works and bringing them on line, and for addressing the orphan works issue. This is a further support from European institutions to the work undertaken by the ARROW project.

http://www.consilium.europa.eu/uedocs/cms_Data/docs/pressdata/en/educ/11...

Photo: Veraliah Bueno

ARROW pilot countries meeting

On May 4, domain representatives (Libraries, Reproduction Rights Organisations and Books in Print databases) from the 4 pilot countries of the ARROW project held a meeting in Innsbruck. The project coordination highlighted a number of achievements since the release of the Alpha version.

Representatives from Germany, United Kingdom, Spain and France presented their country status with regards to the ARROW system development and recognised the project as a key solution for the orphan and out of print works. Slovenia was also represented by the National and University Library, which expressed their interest to follow closely the project.

ARROW is, in the opinion of the involved countries, an alternative to an expensive diligent search that national libraries are facing as part of massive digitisation projects.

The RROs that attended the meeting expect to assist creators and publishers in administering rights by issuing collective licences for the referenced type of works and by being administrators of orphan works.

Finally, all the meeting attendees agreed on the need to demonstrate also to others how ARROW will ease the finding of works status by being an easy to use tool.

Photo: © European Union, 2010

The report “Europeana, the next steps” adopted by the European Parliament also supporting ARROW

The draft report “Europeana, the next steps”, prepared by MEP Trüpel has been largely adopted by the European Parliament during its Brussels plenary session on 5 May 2010. The European Commission welcomed the European Parliament's strong support for Europeana

This report states among other things:

"Stresses that solutions should be found for Europeana also to offer in-copyright works, particularly out-of-print and orphan works, taking a sector-by-sector approach, while complying with laws governing intellectual property and preserving the legitimate interests of rightholders; believes that solutions such as extended collective licensing or other collective management practices could be favoured;

Stresses the importance of orphan works – works which are covered under copyright, but whose rights-holders cannot be determined despite a diligent search – and the need to ascertain precisely, on a sector-by-sector basis, the number and type of such works in order to find appropriate solutions;

Calls on the Commission, in regard to its Communication on Copyright in the Knowledge Economy of 19 October 2009, to submit a legislative proposal on the digitisation, preservation and dissemination of orphan works which would put an end to the current legal uncertainty, in accordance with the requirement for diligent search for, and remuneration of, rights-holders;

Therefore, welcomes and supports initiatives, such as the ARROW project, partnered by both rights-holders and library representatives, in particular since these seek to identify rights-holders and their rights, and to clarify the rights' status of works including whether these are orphan or out of print."

See the related press release issued by the European Commission: http://europa.eu/rapid/pressReleasesAction.do?reference=IP/10/539&format...

Photo: www.bowker.com

Google Editions will have ISBNs

An agreement between Google and Bowler, the ISBN agency in USA, has been announced today (5 May 2010) for the use of ISBNs in the Google Editions, expected to be launched later in 2010. The agreement is based on similar arrangements made with other digital retailers and endorsed by the ISBN International Agency. The key principle is that publishers have the primary responsibility to assign a separate ISBN to any different digital edition, so including the Google ones. However, if publishers do not do, Google is authorised to assign ISBNs on their behalf (though under a "Google prefix".)

This model, as previous cases demonstrated, balances the need of maintaining within the publishers sphere the task of ISBN assignment, and the need of any retailer to have a comprehensive system, where all books carry an ISBN. The agreement confirms the importance of the ISBN standard in the new digital environment.

"Both Google and Bowker will encourage publishers to retain primary responsibility for assigning their own ISBNs to their respective Google Editions and including these records as part of the catalog data they distribute to their trading partners", the Bowker press release reports. This educational part of the agreement is particularly important from a European viewpoint. It will be important that European publishers, if and when joining the Google Editions (or other similar platforms), will properly assign ISBNs and communicate the data to the respective ISBN agency and Books in print.

This will have consequences for the ARROW system, which relies on the comprehensiveness of the European data sources for the determination of the commercial status of a work. One of the possible use of the Google Editions is to revitalise books that went out of print in the paper edition. If the information about the publication of the Google edition will not enter the usual data sources, they will be considered as still out of print during the Arrow data processing. Of course, this applies to the Google editions as well as any other act of "making available" of the previously out of print book.

It is worth remembering that at the beginning of the ARROW project, when the Google Settlement was announced, the Arrow team involved in the WP4 - Interoperability (lead by the Bibliothèque National de France) produced a document entitled "Notes on Google-AAP-AG Settlement agreement and use of standards" (24 Nov 2008) that triggered the discussion in the relevant standard communities at international level. Already at that time we called for proper use of the ISBNs in the new editions produced by Google, precisely in the terms that today the agreement with Bowker provides. The result of that discussion - very relevant for the definition of the Arrow approach to the subject - is now available in the Deliverable 4.1 Standard applicable (http://www.arrow-net.eu/sites/default/files/D4.1_State_of_the_art_guidel...)

More information on the Bowker-Google agreement can be accessed at http://www.isbn.org/standards/home/isbn/google.asp

Photo: European Communities, 2009

European Commission sets up a Reflection Group on digitisation

European Commission President José Manuel Barroso announced on 21 April 2010 that the Commission will entrust three personalities - Maurice Lévy (CEO of Publicis), Elisabeth Niggemann (Head of the German National Library) and Jacques De Decker (writer) - to come up with recommendations on how to speed up the digitisation, online accessibility and preservation of cultural works across Europe. This Reflection Group will examine ongoing initiatives involving both public and private partners (e.g. the Google Books project) and copyright issues to find ways to boost digitisation efforts. The Commission hopes, inter alia, that these recommendations will contribute to Europeana, Europe's digital library.

The Group, requested to submit its conclusions before the end of the year, has been invited to provide a set of recommendations for the digitisation, online accessibility and preservation of Europe's cultural heritage. It will look at how to fund digitisation and address copyright issues as well as licensing practices to facilitate the digitisation of copyrighted material, in particular out-of-print works and orphan works. The Commission's press release is available here: http://europa.eu/rapid/pressReleasesAction.do?reference=IP/10/456&format...

Photo: © MiBAC - A. Corrao 2010

The Italian cultural heritage in Europeana through Google

The agreement between Google and the Italian Ministry of Culture, announced in a press conference in Rome on March 10th, is not just a new item in the list of deals that Google signed with many libraries around the world. There are some innovative features that make the agreement a true bi-lateral partnership.

The first is that the agreement defines a framework at a national level. For the first time, the Ministry of Culture rather than an individual library signed it. The scanning of 1 million public domain books was announced. The selection of the collections is entirely under the responsibility of the librarians, starting from -but not limited to- the National libraries of Florence and Rome. Libraries will have the responsibility for the creation of metadata for the scanned books, which will be fully interoperable with the Italian library catalogue (managed by the ICCU), and thus with the TEL, The European Library.

Another characteristic of the deal is the absence of any exclusivity: Italian libraries will be free to reach any similar agreement with Google competitors or other commercial companies.

The most important element of the agreement is about the management of the files resulting from the scanning. Libraries will receive the files back, also in OCRed format, both for long-term preservation purposes and for making them available on their websites or other portals of the Italian public sector. Therefore, the digitisations resulting from the agreement will feed the Europeana index. The agreement is conceived as a demonstrator that real partnerships can also be set up with a giant like Google, and that Europeana can benefit from a well-balanced public-private agreement.

Finally, the agreement envisages the set up of a scanning centre in Italy, which also means the creation of around 100 qualified jobs, and guarantees maximum control of the whole process, in order to preserve books that often are very precious and rare.

The agreement includes only public domain works. The determination of the public domain status is simplified through the decision of scanning only books published before 1868. The inclusion of copyrighted books is the next challenge, both the Ministry and the Google representatives said, and the orphan works issue is to be approached. Interestingly, Nikesh Arora, Google's President of Global Sales Operations and Business Development, declared: "We are ready to support whatever solution is proposed", which is a signal of Google’s increasing willingness to accept the European way of dealing with rights within the digital library programme. No doubt, this will open interesting perspectives for collaboration with ARROW.

Photo: © European Union, 2010

The Committee on Culture and Education of the European Parliament urges EU States to enlarge Europeana while respecting copyright

A report drafted by MEP Helga Trüpel and approved by the Culture Committee on 22 February 2010 urges the EU Member States to provide more and better content to Europeana while copyright needs to be observed.

The draft report “Europeana, the next steps” highlights the need of the EU governments and cultural institutions to co-operate closely in speeding up digitisation, and "not to restrict availability to the territory of their country".

One of the main issues concerning content for Europeana raised by the report is the copyright status of the works. In that field, references to the out of print and orphan works were included in the document and ARROW has been noted as a “very useful tool(s) in facilitating the rights clearance for orphan works.”
The document also states that the European Parliament “welcomes and supports initiatives, such as the ARROW project, partnered by both rights-holders and library representatives, in particular since these seek to identify rights-holders and their rights, and clarify the rights' status of works including whether these are orphan or out of print.”

The initial draft report can be found here: http://www.europarl.europa.eu/sides/getDoc.do?pubRef=-//EP//NONSGML+COMP..., while the amendments to the draft report on Europeana can be downloaded from: http://www.europarl.europa.eu/sides/getDoc.do?pubRef=-//EP//NONSGML+COMP....

Photo: Europe's Information Society Thematic Portal

Final report of the EC i2010 Digital Libraries Expert Group

The final report of the EC i2010 Digital Libraries High Expert Group has been published recently on the EC Information Society's Thematic Portal: http://ec.europa.eu/information_society/activities/digital_libraries/ind...

The report can be found in the following link: http://ec.europa.eu/information_society/activities/digital_libraries/doc...

Photo: © European Union, 2010

ARROW System development. German pilot on its way

In the recent past months, ARROW partners with the contribution of the involved stakeholders worked to define the project workflow and system specifications. Several technical meetings took place both at national and domain level. Libraries, publishers associations, books in print organisations, reproduction rights organisations, collecting societies representing authors, international organisations and technology developers have been assisting in building the ARROW system.

During the first semester of 2010, the ARROW consortium will deliver the first phase of the project pilot. At this stage, Germany, France, UK and Spain have been working closely to enable all technical requirements to make ARROW a sustainable project aiming to facilitate digital libraries within Europe.

In the course of the following weeks, we will see the delivery of the German pilot. Indeed Germany will be the first country that will use ARROW as an interoperable system to clear copyright status and data about European literary works.

The system that aims to offer tools for discovering rightholders and models and procedures for clearing rights on current orphan and out of print works will start its first public pilot phase with the collaboration of the German stakeholders: DNB for the library domain, VLB for the Books in print one, VG Wort for the RRO.

Photo: © European Union, 2009

France and Germany announced digitization projects

Both German and French governments announced recently their own digitization projects in response to Google.

According to president, Nicolas Sarkozy, France is to embark on a mass book digitisation project financed by a national loan. It would prevent what he described as a "friendly" large American company taking away its digital heritage.

The German initiative, called German Digital Library (DDB) would go on line in 2011. The Culture Minister Bernd Neumann has empathized that they would first seek copyright holders' approval before digitizing a work.

Both these initiatives would presumably feed into Europeana, for which the ARROW project (supported by IFRRO) is designing the system for identifying rights, rightholders and rights status in a work and for dealing with orphan works.

Photo: Ines Kolbe at JBDU in Rosario by Rosa Monfasani

The Deutsche Nationalbibliothek and its dissemination activities on ARROW

During November of 2009, the Deutsche Nationalbibliothek, was present at two important gatherings for librarians in Latin America: the 7th University Digital Library Days (JBDU, its acronym in spanish), held in Rosario, Argentina; and in another meeting on Digital Libraries in Europe that was held at the Goethe Institute in Santiago, Chile.

In both events, the Deutsche Nationalbibliothek introduced ARROW as a project it supports with a use case and which it considers an important way to facilitate the search for rightholders across Europe. Thereby ARROW was promoted among one of its most important stakeholders: librarians.

These events are part of a large number of activities where ARROW has been presented by its partners.

ARROW awareness and dissemination activities

During November, AIE and IFRRO presented ARROW in a number of events. Two of the mentioned events were the FEP General Assemble in Gent, where publisher association representatives from all over the Europe, plus Javier Hernandez Ros (Information Society and Media DG, EC), were present.

Another presentation by IFRRO on the latest developments of the project, took place at the meeting of the Frankfurt Group at the German National Library (Deutsche Nationalbibliothek) on 23 November 2009. The Frankfurt Group is a European forum for academic and research information, representing key players in the information chain. Members of the Group include representatives of authors, publishers, booksellers, libraries, information and research centres, collecting societies, subscription agencies and intermediaries.

Finally, a third presentation made by Piero Attanasio – AIE, was given at the “Assises professionnelles du Livre A l'heure du numérique”, organised by the French Publishers Association (SNE) in Paris, on November 25th.

Photo: CE

The FGEE and its activity promoting ARROW

The Spanish Association of Publishers Guilds (Federación de Gremios de Editores de España, FGEE) reported some of the activities at which ARROW has been promoted on a local and international level by the Spanish partner.

These events included:

• Summer Workshops at the Universidad Complutense de Madrid (Spain) (13-17 of july of 2009);
• 61st Frankfurt Book Fair;
• Workshop TILO - Taller de ideas sobre el libro (Workshop on Ideas About the Book), Madrid;
• Technical meetings, Jerez (Spain) 11-13 November 2009;
• Meeting with retailers, 19-20 of November in Paular Monastery in Madrid

ARROW at the ILDS 2009

With the title "ARROW - Clearing Rights for Out-Of-Print and Orphan Works in Order to Facility Digital Document Delivery",
Dr. Günter Mühlberger, Head of the Department for Digitisation and Digital Preservation, University and Regional Library of Tyrol, Austria (UIBK) introduced the ARROW project to the 11th ILDS Conference in Hannover.

Some 120 attendees from all over the world showed their interest in the project and gave the UIBK partners ideas on how replacing interlibrary loan by digitisation on demand, could be one of the real use cases for ARROW.

Photo: CE | Brussels - Cinquantenaire

From EC Commissioner Viviane Reding to French Ministry of Culture Frédéric Mitterrand, interest in ARROW gets higher at European level.

The value of ARROW for the future of digital libraries and in particular Europeana is increasingly recognized by personalities from EU institutions and Member States and professionals of the book sector.

In the last month, the Project Director and Coordinator Piero Attanasio from AIE participated to several meetings, where he presented the main features of the project and its European approach in particular in comparison with initiatives like Google Book Search and the Books Rights Registry (BRR) that should be established once the agreement of Google with American Publishers and Authors is accepted.

On September 29th ARROW has been presented within the Executive Committee of FEP. The following day, a delegation of FEP leaded by FEP President Federico Motta met DG InfSo Commissioner Mrs Viviane Reding to illustrate the expected results of the project (a detailed presentation of ARROW was then requested and took place at Mrs Reding Cabinet on October 9th).

On October 1st in Luxembourg, Mr Piero Attanasio presented ARROW at the meeting of Member States Expert Group, gathering representatives of EU member states responsible for programmes of digitization and digital libraries at national level.

During Frankfurt Book Fair, Piero Attanasio presented the project at the International Supply Chain Seminar organized by EDItEUR () (13th october) and had a long meeting with the French Ministry of Culture Mr Frédéric Mitterand who showed deep interest in the evolution of the project for a correct rights management in the digital libraries environment.

ARROW system towards the prototype

In Paris, hosted by the French National Library (BNF), two days of work were organized to define in details activities for the launch of ARROW prototype. On October 5th, project partners met with representatives of stakeholders from national libraries, BooksInPrint, RROs active in the five countries (Germany, France, UK, Spain, Norway) that will be involved in the pilot phase of the system.

On October 6th a restricted working group of experts and WP leaders met on the same premises to continue the work focusing on metadata standards and messaging formats to be used in ARROW to allow interoperability among different database of organisations involved.

Technical discussions and contacts continued on occasion of Frankfurt book fair that was venue for some meetings coordinated by AIE both with organizations already involved in the set up of the technological infrastructure (Germany, France, UK, Norway, and The Netherlands) and new players interest to contribute to the enlargement of ARROW network in Europe (Sweden).

Photo: Olav Stokkmo by Finn Ståle Felberg

ARROW at the IFRRO Annual General Meeting seminar “Providing access to content in a changing environment”

Olav Stokkmo, IFRRO’s Chief executive and ARROW WP 2 leader presented the project to some 200 attendees at the IFFRO Annual General Meeting seminar “Providing access to content in a changing environment” that took place on October 21st of October of 2009.

Publishers, RROs and libraries presented their business models for the digital era proving that the access to copyrighted works is being constantly eased for the users.

The ARROW project was also seen as the key solution to clear rights status of works during the European digital libraries afternoon session.

The first phase of the MILE project has ended

The first phase of the Metadata Image Library Exploitation (MILE) project has ended. You can access the following documents related to the project: Recomendations, guides to metadata and clearing digital image rights, a public report with a succinct overview of MILE's work, and a self-assessment report.

MILE was a 3 year project that aimed to make the digital images of Europe’s cultural heritage more accessible to all European citizens by improving the metadata attached to these images.

The MILE project was proposed for funding under the EC’s eContentplus programme as a result of the i2010 Digital Libraries Initiative. The concept for the MILE project was originated, written and continues to be managed by The Bridgeman Art Library, London UK, the world’s leading source for fine art images.

Photo: CE | Brussels - EP/Leo

The Brussels press announces Ms. Reding’s digitisation plan

In an article published on 1st October, European Voice informs that the European Commission is planning to promote the digitisation of books either by creating a European register or a European network of registries. The newspaper did not approach ARROW for comments which it could have as we understand that the Commissioner sees ARROW as an important step in facilitating the digitisation of books and creating the right infrastructure. It is also referred to in the newly published European Commission consultation paper on the future of EUROPEANA.

European Voice says Viviane Reding, Commissioner for Information Society and Media, who is said to present the plans with Charlie McCreevy, Commissioner for Internal Market and Services, is concerned that "without a common EU approach, publishers and authors in different member states will sign up to a web of agreements with Google and rival companies, fragmenting the single market" (http://www.europeanvoice.com/article/imported/commission-to-present-eu-d...).

Commissioner Reding's plans are supposed to be published on 7 October 2009. The Commission, reportedly, intends to present its findings from a consultation on how the register or registries should work to national governments and the European Parliament by the end of 2009, and to present draft legislation by the end of March 2010.

Photo: Veraliah Bueno

Europeana Plenary 2009

Under the name of "Creation, Collaboration & Copyright", Europeana celebrated its Plenary 2009 in The Hague. Approximately 300 attendees were present at this event, where some key issues like copyright, public domain and orphan works had an important presence among the various presentations.

The Europeana Plenary made it clear that one of the most important problems that many of the project partners are still facing in regards to Intellectual Property Issues (IPR), continues to be that of finding the best way to respect copyright legislation while aggregating their collections to one of the largest cross border projects within the European Union. The ARROW project, partnered by both rightholders and library representatives, aims to provide solutions that will assist in addressing important IPR issues such as identifying rightholders, rights and the status of a work.

The finalising of the discussions on the introduction of a Public Domain Charter was put off to a later occasion.

Photo: Larry Page, Google co-founder and Commissioner Viviane Reding / Brussels - EC/Berlaymont

ARROW´s mass media coverage

Following the European Commission´s hearing on the Google Settlement, the mass media coverage referred to the ARROW project as the solution for orphan and out of print works through facilitating the clearing of rights for those works. This conclusion reflects the high expectations that many cultural and governmental institutions have placed on the ARROW project.

Orphan and out of print works are big challenges facing the European Heritage digitisation projects, and they play an important role in commercial exploitation on the net as well.

The project members reaffirmed their commitment and willingness to deliver results on time and incorporate the best features possible. The first phase of the project is scheduled to be finished in February of 2010.

ARROW at the ISBN Annual General Meeting in Seoul

The ARROW project was recently introduced at the ISBN International Agency Annual General Meeting in Seoul (10-11 Sept 2009). Some 40 attendees from all over the world and all the ISBN agency personnel were present at the presentation. The focus of the presentation was the use of standards within the ARROW flow, and in particular the role of the ISBN.

ARROW was presented at the ISBN International Experts Seminar as well. This seminar that took place in conjuction with the ISBN AGM in Seoul, was attended by 150 people in the industry, the majority of which were Korean publishers and librarians.

ARROW at Frankfurt Supply Chain Seminar

The ARROW approach to rights management in the digital library value chain will be presented by the ARROW Project Coordinator - Piero Attanasio - at the 31st Frankfurt International Supply Chain Seminar, next October the 13th.
The Supply Chain Seminar is one of the most important and attended events for publishing professionals, an will be the perfect showcase for ARROW.

For more information about the programme and to register to the Seminar click here

Photo: CEDRO

Presentation of ARROW at IFRRO Digital Issues Forum

The IFRRO Digital Forum (DIF) in Madrid on June 4th attended by some 80 delegates from European as well as non European countries also discussed the ARROW project. Jill Cousins, Director of EUROPEANA, spoke to “The European Digital libraries portal and its business models” explaining among other things the key role that ARROW could play in the realising of EUROPEANA, whereas FEP Director Anne Bergman-Tahon introduced the work within ARROW on Legal and Business Models.

The presentation of ARROW at the IFRRO DIF adds to ones that have been made at other events to promote ARROW such as at the Book Fair in Madrid, an introduction to the project made in Slovenia by the Slovenian National and University Library and the signature of an agreement between the French National Library (BNF) and the Iran National Library where BNF’s role in the ARROW project also was addressed.

IDF partners in Europeana

The International DOI Foundation (IDF) has joined the European Commission's Europeana v1.0 Thematic Partner Network. The goal for Europeana is to make European information resources easier to use in an online environment. It will combine multicultural and multilingual environments with technological advances and new business models. This project is the successor network to the EC-funded EDLnet thematic network which created the EDL (European Digital Library) Foundation and the Europeana prototype of 4 million digital items.

IDF will participate in the network to offer technical and infrastructure advice on identifiers, metadata and related issues. Europeana Version 1.0 is being developed and will launch in 2010 with links to over 10 million digital objects.

Photo: Veraliah Bueno

Europeana Project Cluster Group Meeting on IPR

On May 27th, Europeana organised a Cluster meeting with other relevant European Commission sponsored projects at the National Library in Prague. The attendees, representing seven related projects - Europeana v. 1.0, Europeana Connect, Arrow, Athena, BHL Europe, EFG, APEnet, PrestoPrime and EUScreen - shared information on their work and experiences, in particular with respect to Intellectual Property Rights (IPR).

A main objective of the meeting was to identify any overlaps that there might be between the projects with the view to enhancing the cooperation between them in relation to Europeana. It gave the different project representatives the opportunity to understand better the work carried out by other initiatives.

Photo: Kopinor website

Bookshelf project contract

Kopinor has made public the contract signed with the National Library of Norway that will allow the digitisation of an important part of the library collection, including a number of copyright protected works. Titles from the 1790s, 1890s and 1990s will be available on the Internet under the signature of this agreement.

You can read the complete English version of the document here.

Photo: The London Book Fair

The Arrow project at the LBF Supply Chain Seminar 2009

Every year, the Supply Chain Seminar held by BIC (Book Industry Communication) in occasion of the London Book Fair (LBF) provides international stakeholders in the content value chain with an updated view of the main changes and emerging solutions for publishing and trading content in the digital world. The 2009 edition hosted a presentation by Mark Bide, executive director of EDItEUR, “Why Rights Matter (and what we should do about it)" where the Arrow project has been mentioned as a key initiative to support new models for managing effectively copyright. All the presentations are available on BIC website: http://www.bic.org.uk/34/News-and-Events/

Extension of the Opt-Out Deadline on the Google Book Search Copyright Settlement

The US Federal Court has extended the "opt-out"/objection deadline from May 5, 2009 to September 4, 2009. The change in the Opt-Out Deadline has caused the Final Fairness Hearing date to be rescheduled, from June 11, 2009 to October 7, 2009. All other dates in the case will remain the same. Read the full press release.

Photo: National Library / Anne Tove Ørke.

Rightsholders and National Library of Norway agreed on Digital library project

On the World Book and Copyright Day, Kopinor (the Norwegian Reproduction Rights Organisation) and the National Library of Norway signed an agreement regarding a pilot project for digital books on the Internet.

Through the project, called Bokhylla.no (’Bookshelf’), the library will make all Norwegian books from the 1790s, 1890s and 1990s available on the Internet. All titles from the 1990s and some titles from the 1890s – together approx. 50.000 books – are under copyright. These books will not be prepared for print or download, but will be made available to Norwegian IP-addresses. The licensing agreement will be supported by the Extended Collective License.

The Bookshelf project will be launched in May, with 10.000 books under copyright. More books will be introduced in 2009–10, and the project will continue until the end of 2011.

The ARROW Logotype

The ARROW project has been working with a design group to develop a logotype concept that reflects the spirit of this project.

Inspired by the experience of browsing or leafing through objects, the designer said:

“Whether it's browsing through files, books, music or something else, it usually means having multiple layers with some elements in front of others. This feeling of layers is what we wanted to bring into the logo as well.”

The logotype design also integrates the shape of an arrow in the sharp forms of the letter "A."

We are excited to incorporate this visual component as the principle identifying element for the project.

ARROW Website Goes Live

The ARROW Consortium is delighted to announce the launch of its website, which aims to offer complete information on the project. Read the full press release.

With a clean and friendly design, this website will offer a means to follow the development of this project, as well as provide many useful tools and resources.

Please check back often for the latest news and updates about this project.

Photo: Veraliah Bueno

Europeana kicks off

On 2 and 3 April EUROPEANA organised a kick-off meeting at the Dutch National Library in The Hague. All of the project’s six work packages were work shopped by some 100 representatives of EUROPEANA’S partners and projects relevant to the realising of the project, including ARROW. Partners are typically national libraries, archives, museums, audio-visual collections and others that offer similar services to the ones offered by such institutions. These partners will also contribute content to be made accessible via EUROPEANA. Of the at least 100 partners it aims at recruiting during the project period 62 have already signed up.

When it was launched on 20 November last year EUROPEANA was introduced as “Europe’s online library, museum and archive”. Its main business case is to provide online access to individual and institutional users across Europe to intellectual and other works both in and out of copyright. As such it will run services for the European Digital Library (EDL) Foundation which was set up in 2007 with the purpose of providing cross-border and cross domain access to Europe’s cultural heritage.

EUROPEANA does not purport to become a content owner. Rather it aims to develop into a “super-aggregator” offering a platform to users for access to content. Content will be offered through various channels such as via school networks, university portals, sites for visually impaired, library portals, etc. The objective is to reach 10 mill. objects by 2010 and 25 mill. by 2014 and to include works both in and out of print. Already four months after the launch users can access more than 4.5 mill. books, maps, recordings, photographs, films, etc. across the EU Member States and EEA countries. Most of these are, however, works which are out of copyright.

The European Commission envisages granting EUR 25 mill. towards various projects including digitisation and open access to scientific content and the use of the cultural heritage for educational purposes. Member States will also contribute financially. ARROW is a project consortium made up of national libraries, publishers, creators and collective management organisations in text and image based works (RROs) set up to support the European digital libraries project through facilitating interoperability in relation to identifying rights status and clearance of copyright works.

Photo: Nasjonalbiblioteket/Ketil Born

Norwegian National Library digitisation project

The Norwegian National Library has started to digitise its entire collection. Through a preliminary project called Bokhylla.no (’Bookshelf’), the library will make all Norwegian books from the 1790s, 1890s and 1990s available via the Internet to Norwegian IP-addresses. Representatives from the Ministry of Culture, the National Library and Kopinor have made recommendations on the principles for licensing of the copyright protected material and for the payment of remunerations. The licensing agreements will be supported by the Extended Collective License. Copyright protected books will not be prepared for print or download. Kopinor and the National Library started negotiations in March. If an agreement is reached, the project will be launched before summer.

Photo: Koninklijke Bibliotheek

Dutch Landmark Digitisation Agreement

Dutch libraries, archives, and museums have reached an agreement with right holders on the digitisation and accessibility of their heritage collections. The organisations representing the libraries (FOBID) and the right holders (VOI©E) reached agreement within the Digiti©E Committee (Digitisation of Cultural Heritage) that was set up 2008. The agreement is a major breakthrough in the discussion regarding the copyright aspects of digitising collections held by libraries and archives.

High Level Expert Group on Digital Libraries

The Directorate-General "Information Society and Media" has set up a High Level Expert Group on Digital Libraries by a Commission Decision of 25 March 2009. This group follows on from the original High Level Expert Group, the mandate of which expired at the end of 2008, and allows it to continue at least for 2009. The purpose of the group is to advise the Commission on how to best address the organisational, legal and technical challenges at European level and to contribute to a shared strategic vision for European digital libraries. The Group will be composed of a maximum of 20 members coming from Memory organisations (libraries, archives, museums), Authors, publishers and content providers, ICT industry (e.g. search engines, technology providers) and Scientific and research organisations and academia. Also the copyright Expert Group in which IFRRO and IFRRO members ENPA, EWC and FEP are members, has been reconvened for a first meeting on 16 April.

News 2

Photo: Veraliah Bueno
ARROW Plus consortium partners reunited for their General Meeting
ARROW being considered for Hungarian digitization project
ARROW Plus is a Best Practice Network selected under the Competitiveness and innovation framework programme